KLHIISA

We encourage you to read through our Privacy Policy and understand the use of our website.

This page is created for the purpose of informing visitors on the use of our website for our policies regarding the collection, use and disclosure of personal data and when you use the website for services for (KLHIISA) Kawartha Lakes and Haliburton Integrated Immigrant Services Association. We are committed to providing a safe website for our visitors and have made this privacy policy available to reiterate our firm commitment to your privacy. KLHIISA complies with Canadian Federal and Provincial privacy laws and regulations, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

There may be links from our sites to other websites. Be informed that this privacy policy only applies to our sites and does not apply to any other website(s), companies, institutions, organizations or entities that may be linked with our website. Ensure to be informed of the privacy policy of these third-party sites and make all necessary inquiries regarding the site from the operator of the linked site. Links to other websites are usually provided for your convenience or informational purposes. Note that KLHIISA does not endorse nor do we take responsibility for these third-party websites. You may not need to register to access our site but may be required to provide personal information when you visit / access certain sections of the sites.

Usage of our sites indicates your acknowledgement and agreement to our Privacy policy and any changes that may be made to the Privacy policy at the time of use. If you do not consent to this Privacy policy, please do not continue to use our website.

1. What information is collected?

Personal data

KLHIISA may collect personal information in certain sections of the website. We collect information provided voluntarily when you express interest in information about us or our services or to become a Blog Forum member. Personal Information usually requested includes, but is not limited to:

• First and Last name
• Phone number
• Email address
• Address, City, Postal Code, Country

Job applications or Volunteer opportunities

Personal Information is collected if you register online for Volunteer opportunities or apply for Jobs on our website. We use this information to make assessment and to process your application and to contact you to inform you on updates.

Using Online Forms

KHLIISA provides online forms that requires completion for various reasons, including - but not limited to - registration for Events/Programs, Job Board Posting, Participant/ Client/ Service User Registration, and for signing up for Events/ Activities.

Receiving materials

We may use personal data to contact you through our Newsletters, Marketing and Promotional materials, and for other important information. You can opt out of receiving these communications from us by clicking "Unsubscribe" at the bottom of the emails we send or contact us directly to remove your contact from our mailing list.

All personal information that you provide to us should be true, complete and accurate. Any changes to such personal information must be made known to us.

Usage data

Usage data is automatically collected during service use on the site. Usage data include Internet Protocol address (IP address), browser type, pages of the site visited, time and date of visit, time spent on each page, and other forms of usage data. This information may be collected to determine how visitors access and use the service. It is also very useful for tracking and diagnosing problems with our site. Information such as Internet Protocol address (IP address) can be used to identify you.

Location data

With your consent, we may use and store your location information. This data is used to provide features of our services, improve them, and customize them for you. You can enable or disable location settings on your device when you use our services.

2. What about Cookies?

Cookies are small data files stored on your device by our web server. We may use cookies to recognize regular site users, customize your online experience, improve our services, and make our website easier to use. You can instruct your browser to refuse all cookies. However, seamless use of our service is not guaranteed after refusing cookies.

3. On what basis do we process your information?

Information provided is processed for a variety of reasons. We could process your information to save or protect your interests and that of others.

• Consent: We may process your information if you have given permission to use your personal information for a particular purpose. You can withdraw your consent at any time.
• To meet Legal obligations: We may process your information to comply with law enforcement or regulatory bodies, exercise or defend our legal rights, or to provide evidence in a court case.
• To protect vital interests: We may process your information when it is necessary to protect your interests or the interest of a third party. This could involve responding to threats to the safety of an individual or emergencies.

4. With whom and under what circumstances do we share your personal information?

KHLIISA only shares your information with employees or volunteers who require your information to cultivate and maintain our relationship with you. We may also share your personal information with third-party service providers/funders who help us deliver a service or to address your concerns. We only give third-party service providers the personal information needed for their tasks. They are bound by agreement to:

• Use personal information for only the intended purpose.
• Protect your personal information.

We carefully choose third-party service providers who work with us and ensure they meet the required confidentiality and data protection standards.

5. How long do we keep your information?

We only keep your personal information for as long as it is needed to provide you the best service. We will keep your information until it's no longer needed, except we are legally required to retain it longer (e.g. for tax or accounting purposes). Once the information has served its purpose and it's no longer needed, we make sure to:

• Safely keep it away from further processing until it can be deleted.
• Delete your information
• Anonymize your information so that it's no longer identifiable.

6. How do we keep your information safe?

The appropriate technical and Organizational security measures have been put in place to secure any personal information in our possession. However, note that no electronic transmission over the internet or information storage technology is guaranteed to be secure. So, despite the measures we have put in place to keep your information safe, we cannot guarantee that cybercriminals, hackers or other unauthorized persons with malicious intent will not be able to defeat our security system to tamper with our data, collect, steal or modify your information. Although we are always working hard to ensure your privacy, transmission of information to and from our services is at your own risk. It is your responsibility to ensure that you access our site securely and not to expose our website to online threats on your part.

7. Do we collect information from under-aged children?

KHLIISA is committed to protecting the privacy of minors. We do not intentionally request data from under-aged children nor market to children under the age of 18. When you use our services, we assume that you are not less than 18 years of age. If we realize that the personal information of minors has been collected, we take immediate steps to delete such data from our record. If you notice that we have collected personal information from a minor, please do not hesitate to contact us.

8. What are your privacy rights?

• Rights to access, update or delete information we have on you. You have a right to access, update or request deletion of your personal data whenever you deem fit. KHLIISA is always ready to help with this. Do not hesitate to contact us if you need assistance.
• Right to rectification: You have a right to rectify your information if it is inaccurate or incomplete. If you have such issue, contact us.
• Right to object: You have a right to object to processing your personal data at any time.
• Right to restriction: You have a right to request that the processing of your personal information be restricted.
• Right to request a copy of your personal information in our possession: You have the right to request a copy of the personal information we have on you in a structured, machine-readable, and commonly used format.
• Right to withdraw consent: You have the right to withdraw your consent at any time. KHLIISA relies on your consent to process information.
• Right to opt out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking "Unsubscribe" in the emails we send or by contacting us to do so.

9. Online Tracking Control

Many web browsers and mobile devices offer a "Do Not Track" (DNT) feature. This is a feature you can activate to signal your privacy preference and prevent data concerning your online activities from being monitored and collected. There is no universal standard for recognizing and implementing DNT signals. As a result, we do not respond to DNT browser signals that communicate that your device should not be tracked online. If a standard approach for online tracking is adopted in the future, we shall update this privacy policy notice and reflect those changes.

10. Will this privacy notice be updated?

This privacy notice is updated immediately upon a new development or change in our privacy policy. The updated version will be indicated by an updated revision date. You are hereby encouraged to review this privacy policy notice from time to time to be informed on how we protect your privacy and for any updates.

11. Contacting Us

If you have any concerns or any question about this Privacy Policy, contact us at: info@klhiisa.org